Bookkeeping and accounting that just works.
MediCalc keeps your books accurate, your tax returns on time and your HMRC obligations under control — so you can get on with your practice.
A specialist practice, not a faceless firm
MediCalc provides specialised financial services for medical professionals across the United Kingdom. Our founder, Ronald Chen, recognised the unique financial needs and challenges faced by healthcare practitioners — and saw an opportunity to offer tailored solutions to this niche market.
With his background in finance and experience working with medical professionals, Ron and his team help doctors, dentists and other healthcare professionals achieve their financial goals. MediCalc now offers a wide range of financial planning and accountancy services, all designed specifically for the medical community — personal advice backed by a secure online portal you can use any time.
- Licensed & monitored by CIMA — bound by professional and ethical standards
- Specialists in medical & dental finances, not generalists
- A real person who knows your practice — backed by modern tools
Ronald Chen
Founder & CIMA Practising Certificate Holder
A real person who knows your practice — backed by modern tools.
Regulated & accountable
As a CIMA Practising Certificate Holder, MediCalc operates under the standards of the Chartered Institute of Management Accountants — your assurance of professional, ethical and properly regulated advice.
Everything your business needs
One practice for the full picture — from day-to-day bookkeeping to year-end and beyond.
Bookkeeping
Accurate, up-to-date records of every transaction — reconciled and ready whenever you need them.
Self-Assessment & Tax Returns
Personal and partnership tax returns prepared and filed with HMRC, on time and stress-free.
VAT
VAT registration, returns and Making Tax Digital compliance handled end to end.
Payroll
RTI-compliant payroll, payslips and pension submissions for you and your team.
Company Accounts
Year-end statutory accounts and corporation tax for limited companies, filed with Companies House.
HMRC Support
We act as your agent with HMRC — handling correspondence, queries and deadlines on your behalf.
Make sense of your NHS pension
NHS pensions are valuable but genuinely complicated — and not understanding them can cost thousands in unexpected tax. Each service below answers one specific question, using factual calculations and scenarios modelled on assumptions agreed with you. You can take any one on its own.
Annual Allowance Health Check
We work out your NHS Pension Input Amount against your annual allowance — including tapering — and check unused allowance you can carry forward from the previous three years. Often eliminates a charge clients assumed was unavoidable.
Scheme Pays vs Self-Pay Comparison
If there's a genuine annual allowance charge, we put the numbers side by side: paying it in cash now versus NHS Scheme Pays deducted from your future pension — so the choice is informed, not a guess.
NHS vs Private Practice Modelling
A side-by-side of two working patterns — net income after tax and NI, the effect on NHS pension accrual, and (if you trade via a company) dividends versus retained-and-invested profit.
Retirement Income Gap Analysis
Your projected NHS pension across every scheme section, plus any private pot, set against your target income — with a sensitivity check across cautious and optimistic growth assumptions.
Multi-Scheme Pension Calculation
Most consultants with long service hold benefits across the 1995, 2008 and 2015 sections. We translate that into one clear picture, showing how each part was calculated and what it's worth.
McCloud Remedy Review
We check whether the 2015 reforms and their legal correction affect your annual allowance position for 2015–2022 — and whether a prior tax charge may need revisiting.
Factual analysis — not financial advice
Everything here is factual tax and pension calculation and illustration, modelled on assumptions agreed with you, to help you understand your own position and make your own informed decisions. MediCalc cannot recommend a course of action. MediCalc Financial Services Ltd is not authorised by the Financial Conduct Authority and does not provide regulated financial advice on investments, pension transfers or retirement products. Where a decision would benefit from regulated advice, we will say so, and can work alongside your independent financial adviser.
Built around medical professionals
GPs, locums, consultants, dentists and practice owners have tax affairs that don't fit a one-size-fits-all template. MediCalc understands pension annual allowance, NHS pay, private income and the admin that comes with it — so nothing slips through the cracks.
- NHS & private income handled together
- Pension annual allowance and tapering
- Expenses and reliefs specific to medics
Why clients choose MediCalc
Modern tools, a personal service, and a secure online portal that puts your finances at your fingertips.
- Dedicated client portal for documents, invoices and filings
- Secure document capture — no more lost receipts
- Bank feeds that reconcile automatically against your records
- Government filing deadlines tracked, with reminders before each is due
- Clear, fixed pricing with no surprises
Secure by design
Your documents and financial data live in your own private client portal, protected with encrypted connections. Upload receipts, review invoices and track your logbook — all in one place.
Your practice and finances, in one secure portal
MediCalc isn't just bookkeeping — it's a live finance hub built for medical professionals, bringing your filings, payroll, invoicing and banking together. Everything you and your accountant need, in one place.
Government Filings
Every VAT, payroll, corporation tax, self-assessment and Companies House filing in one place — with all documents filed and a calendar that notifies you when the next deadline is due.
Payroll Services
RTI-compliant payroll for you and your team — payslips, PAYE/NIC submissions and pension contributions handled and filed on time.
Receipts & Invoices
Raise proforma invoices that work with every insurer — just add the consultation details, medical code and cost. Capture receipts and documents straight onto the record with smart scanning.
Live P&L & Aged Debtors
Real-time profit & loss with month/year comparisons, plus an aged-debtors view so you always know who owes what.
Bank Integration & Reconciliation
Connect your bank securely via Open Banking — transactions import automatically and reconcile against your logbook, so your records stay accurate with no manual entry.
Secure, GDPR-Compliant Access
Each client signs in to their own private portal with a unique access code — their data is theirs alone, encrypted in transit and handled in line with UK GDPR.
Clear, fixed pricing
No hourly surprises. Choose the package that fits how you work — all plans include the client portal.
Sole Trader
For locums and self-employed medics.
- Self-assessment tax return
- Annual accounts
- Bookkeeping & expense capture
- MediCalc client portal
Limited Company
For incorporated private practice.
- Year-end accounts & corporation tax
- VAT returns (if registered)
- Payroll & director's self-assessment
- MediCalc client portal
NHS Pension Analysis
Factual pension calculations & modelling. Introductory rates for new clients.
- Annual allowance health check (£450)
- NHS vs private practice modelling (£250)
- Retirement income gap analysis (£300)
- Full package of all three (£750)
Just need a tax return, without a monthly package? One-off self-assessment from £150 +VAT (introductory rate).
Indicative fixed fees, confirmed in writing on enquiry. Figures exclude VAT where marked.
Access your portal
Practice administrators and clients can sign in below.
Admin Portal
Manage clients, government filings, invoices, payroll, bank reconciliation and analytics — all in one place.
Client Portal
Upload documents, view your logbook, invoices and account summary.
Enter your client ID to access your portal: